Policies and Procedures
Concordia University, St. Paul offers a unique and accelerated learning environment for adults which require fewer and more intense classes/chats.
If a student misses a class/chat, it is not possible for the student to obtain the information and experiences missed from other sources; thus, missing classes/chats is highly discouraged and may affect the final grade and/or course completion.
Students are required to attend all classes/chats and submit coursework according to assigned deadlines.
Any deviations from the attendance or coursework requirements must be coordinated with the instructor for approval in advance. Instructors are not required to allow missed class/chat time or to accept late coursework.
Failure to meet attendance guidelines or coordinate deviations with the instructor may result in a lower grade being earned.
Attendance Guidelines and Requirements:
- If a student must miss a class/chat because of an emergency or illness, he/she is required to complete his/her regular assignments(s) and complete a make-up assignment that contributes to the subject being studied and enhances the class-learning environment. A missed class/chat may result in a grade reduction.
- If a student misses two classes/chats, the instructor and the student need to discuss the student's ability to complete the course. In addition, the student will be required to complete his/her regular assignment(s) and extra work. Two missed classes/chats will result in additional grade reduction.
- Any additional absences will require retaking the course. The student will be billed and a grade will be issued each time the course is taken.
- Regular attendance is a key factor in determining the continuing financial aid support.
- Instructors understand the uncertainty of military requirements and other contractual obligations, and they will work with the student to meet educational goals.
- It is the student's responsibility to contact the instructor to make appropriate arrangements.
Cohort course registration takes place automatically for all cohort classes.
Initial registration for the first term happens approximately two weeks prior to the first date on the calendar and subsequent terms are registered approximately one month prior to the first meeting date of the next term.
Change of Status forms, processed through your academic advisor, are the only way to modify your cohort course registration.
Grades are processed every Tuesday and Friday by noon. You may check your Bear Path account for these grades two to three weeks after a course has completed.
While taking courses at Concordia, if you are not current in your payments to Concordia, you may be placed on financial hold. While you are on financial hold:
- You are not registered or allowed attendance for the next term.
- Access to WebCT disabled.
- All of financial aid cancelled for the next term
- Start repaying all student loans.
- Will not receive any grades, transcripts or diploma.
- Veteran benefits discontinued.
- Subject to finance charges and or late fees.
- Responsible for payment of all costs associated for the collection of the student?s account. Fees may include interest charges, collection fees, and attorney?s fees.
- Will not be retroactively registered for any courses missed. The student will need to contact their academic advisor to make up missed courses.
You will not receive a grade for courses you attend while on financial hold, even if you attend all the classes and turn in all of the work. You will need to register and pay for the course at a later date to receive credit.
A Change of Status form must be completed by your academic advisor if you drop or add a course, discontinue or take a leave of absence.
Most students never use a Change of Status during the entire program.
You are allowed two, and after those two, a fee of $75 will be charged for each Change of Status.
The refund policy is on a per course basis. The student will receive a 100% tuition refund for a course not started.
To receive a refund for the first course in the program, the student must call his/her academic advisor before the third class.
For subsequent courses, the student must call before the first class in order to receive a refund.
If the weather is questionable, or there is any other reason to think that a class might be canceled, please visit the Campus Portal for information.
A student not completing the required work before the end of the course may, at the discretion of the professor, receive an In Progress grade for that course.
If you are requesting an In Progress grade, consider the following:
- In Progress grades must be arranged with the instructor by the end of the course and the proper paperwork completed (Word)
- The coursework is to be completed within four weeks of the last day of the course.
- If you are unable to complete the work by the agreed upon date, it is your responsibility to contact the instructor and request an extension. If you do not finish the work by the agreed upon date and have not requested an extension, the instructor may issue a grade based on the course grading procedures.
- Upon instructor approval, extensions may be requested for a maximum of six months from the last day of the course. If a grade is not submitted to the Registrar by the agreed upon time, the recorded "I" will become an "F". You will then need to re-take the course, and you will be billed accordingly.
- The maximum number of In Progress grades that may appear on your transcript at any one time is two.
- To meet Concordia University standards and remain eligible for financial aid, you must meet the Cumulative Grade Point Average standards and/or earn 60% of the credits you attempt each term.
- In Progress grades are not automatic. It is always up to the discretion of the instructor whether he/she is willing to issue an "I" grade.
Undergraduate Students
Superior
- A 4.00
- A- 3.67
- B+ 3.33
Above Average
- B 3.00
- B- 2.67
- C+ 2.33
Average
- C 2.00
- C- 1.67
- D+ 1.33
Below Average
- D 1.00
- D- 0.67
- F 0.00
P Pass
N No Pass
X Continuing registration for more than one term
V Audit
W Withdrawal - Student officially withdrew from a course during the third through the eighth week of the semester.
I In Progress - This grade is given to students who have missed part of their assigned work due to circumstances beyond their control, but who are otherwise doing satisfactory work
Graduate Students
A Superior 4 grade points
B Good 3 grade points
C Fair 2 grade points
D Poor 1 grade point
F Failure 0 grade points
I In-Progress 0 grade points
- A student not completing required coursework before the end of a course may, at the discretion of the instructor, receive an "in?progress" (I) grade for the course. The student must complete an "In-Progress Request Form" and have it approved by the course instructor and the Program Director or Chair.
- A student may request the grade of ?W? before a course is 80% complete, based upon the course calendar. If the course is more than 80% complete, the student's grade is calculated based upon graded components stated in the syllabus.
N No-pass Not included in grade point calculations
- Students receiving a D, F, or No Pass for a course in their major or in the on-line A.A. program will be notified by their academic advisor about retaking the course.
- A second D, F or No Pass will result in contact from your academic advisor and the department chair with discussion of your continuation in the program.
- Be registered for the current term.
- Attend class in accordance with the class attendance policy.
- Have no outstanding financial obligations to the university.
- Is not on disciplinary probation.
- Is not on academic probation.
- To return to good standing, students must establish a plan with their academic advisor.
Students who have 15 or fewer credits left to complete at the time of the graduation ceremony are allowed to participate.
Your program courses must be completed by the following September.
All students must complete an Application for Graduation whether or not they plan to participate in commencement.
- An undergraduate student must maintain a 2.5 grade-point average for all courses in their major or in the on-line AA program.
- A graduate student must maintain a 3.0 grade-point average for all courses in their major.
Students who have earned at least 64 credits at Concordia and who have earned a cumulative grade point average of 3.90 or higher are designated as graduating summa cum laude; those students with a cumulative grade point average of 3.75-3.89 are designated as graduating magna cum laude; those students with a cumulative grade point average of 3.60 to 3.74 are designated as graduating cum laude.
Students in bachelor degree programs at Concordia University, St. Paul who have earned fewer than 64 credits and have at least a 3.90 GPA at Concordia will be recognized as graduating "with high distinction." Students who have earned fewer than 64 credits and have a GPA between 3.75 and 3.89 will be recognized as graduating "with distinction."
A. Definition of Terms
- Academic integrity is essential to any academic institution and is in keeping with the mission of Concordia University. In order to protect the rights of students, the disciplinary procedure for dealing with cases of academic dishonesty follows these broad guidelines. Violations of academic integrity include ?cheating? and ?plagiarism? as defined by the Student Code of Conduct.
- The term ?cheating? includes, but is not limited to: (1) use of any unauthorized assistance in taking quizzes, tests, or examinations; (2) dependence upon the aid of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments; or (3) the acquisition, without permission, of tests or other academic material belonging to a member of the University faculty or staff.
- The term ?plagiarism? includes, but is not limited to, the use, by paraphrase or direct quotation, of the published or unpublished work of another person without full and clear acknowledgement. It also includes the unacknowledged use of materials prepared by another person or agency engaged in the selling of term papers or other academic materials.
- The instructor will gather and document all evidence of academic dishonesty in a clear and concise manner.
- The instructor will present this evidence to the student.
- The instructor may prescribe academic penalties, including but not restricted to, the requirement of additional work, an assignment of a failing grade on the work in question, or a failing grade for the entire course. Any prescribed penalties must be in writing and include instructions for the appeal process.
- The instructor will send documented academic dishonesty violations and prescribed penalties to the Vice President for Academic Affairs office, will notify the student in writing that this has been done, and will provide instruction for the appeal process. The Vice President for Academic Affairs or his or her designee will notify the student?s academic adviser, Department Chair, and the Dean of that college. The Vice President for Academic Affairs will file the documentation in the student?s Disciplinary File in the Judicial Affairs Office.
- If this is a repeated occurrence the Vice President for Academic Affairs or his or her designee may impose additional penalties, including but not limited to dismissal from the departmental program, suspension from the university, or expulsion from the university.
- A student has the right to appeal the academic penalties imposed by the instructor by filing an appeal with the Office of the Vice President for Academic Affairs within 72 hours (three business days) of the documented imposition of penalties.
- Decisions made by the instructor are appealed to the Office of the Vice President for Academic Affairs. Decisions by the Office of the Vice President for Academic Affairs are appealed to the Educational Concerns Committee. The Educational Concerns Committee does not serve to evaluate university policy, but to determine facts and apply stated policies.
Concordia University communicates electronically to its students through the University's email system.
Students are expected to read all official communications sent by the University to their csp.edu address, and respond appropriately.
It is possible to forward your e-mail as a student at Concordia University.
Information about other Concordia University policies, including those relating to Confidentiality, and Harassment, as well as information about other services provided on campus, can be found in the Student Policies Handbook under University Policies.
*All items subject to change without notice and may be superseded by University policies.
